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Integrated Document Systems

Program Benefits

Secure Office Print Ecosystem. Smart, Simple, Proactive.

 

The all-in-one office machines under the SOPE program include combinations of the following features to meet your business needs, at a reasonable price: printer, scanner, photocopier, fax, and e-mail. All machines in our catalog share the same platform, making it easier to navigate through any device at any of our agencies.

SOPE also provides consulting services including print education, track analyze statistics, print assessments, digitized workflow, onramp solutions, and manage print services.

Benefits

  • Savings to the State — Our economies of scale approach allows the security, equipment, and services to be a shared expense

  • Subject Matter Expert Consultation Services— Making sure devices on the Colorado State Network are compliant with all state and federal data requirements

  • Advanced Analytics

  • Integrated billing through CORE

  • Professional, experienced management — SOPE can provide benefits that only a coordinated and enterprise program can achieve

  • Superior and faster maintenance — SOPE, OIT, and vendor have an integrated help desk — providing expeditious proactive services

  • Security Compliance — SOPE provides a security overlay that is able to meet the rigorous standards of securing the Colorado State Network and print data

  • Flex Option— Allowing agencies to give back 10% of their fleet back to the vendor at no costs to agency or State of Colorado

IDS SOPE Rates — Copiers/Multifunction Printers/Device

Base Rate for Device

Without supplied paper                         $ 52.00/month

With 30% recycled content paper           $ 64.00/month

 

Administrative Rates per Selected Service Type


SOPE Management Fee including Paper (30% White Paper, All sizes) — $59.00 per device per month:
  • Physical and Financial Infrastructure to Support Secure Office Print Solution to be compliant with Data Standards
  • Resources and Build-in Workflows IT teams
  • Integration to OIT Platforms such as Google and Hyland On-base (OIT Customers Only)
  • Software Licenses for all automated services
  • FedRamp Compliance
  • Integrated Billing via CORE
  • Dedicated print compliance
  • Paper Distribution
  • Dedicated United States Help Desk
  • Unlimited In-Person Training
  • Emergency Supply Center
SOPE Management Fee excluding Paper — $47.00 per device per month
  • Physical and Financial Infrastructure to Support Secure Office Print Solution to be compliant with Data Standards
  • Resources and Build-in Workflows IT teams
  • Integration to OIT Platforms such as Google and Hyland On-base (OIT customers Only)
  • Software Licenses for all automated services
  • FedRamp Compliance
  • Integrated Billing via CORE
  • Dedicated print compliance
  • Dedicated United States Help Desk
  • Unlimited In-Person Training
  • Emergency Supply Center

 

 

Values & Cost Summary

SOPE Values

  • Custom Configuration based on Agency Needs
     
  • OIT Integrated Technology
    • Mobile Print
    • Badge Authentication
    • Scanning directly into Cloud Applications
    • Scanning into local network offers
    • Scanning into any email service
    • Digital Fax
       
  • Streamlined Installation
    • SOPE will managed the installation & removal of old equipment
       
  • New Secured Standard Technology Every 48 Months
     
  • Collect meter reads securely using software provided by our partners
     
  • Streamline Billing
    • Using an IT Transfer of Funds
    • No Invoicing

All Inclusive Service

  • Paper Included
  • Supplies Included
  • Replacement Parts Included
  • Connectors to security software and applications
  • 98% Guaranteed Uptime and Service Calls
  • Proactive Service Call and Supply Monitoring
  • Security Software
  • Accounting Software
  • OIT/IT Desk Integration with partners
  • 10% Flex Option

 

Cost Summary

All prices include the Lease Payment, Xerox Connector Fee, and SOPE Administrative Fee.

A3 Standard Lease Configuration — standardized catalog below represents the all-valued services.

  • Base Model
  • 4 Tray Cassette
  • Single Pass ADF
  • Three Hole Punch
  • External Finisher
  • Fax Card

***Agencies have the option to modify any device configuration based on business need.

Xerox Versalink C7025S: - $177.29
1,500 monochrome copies/prints included
500 color copies/prints included
No overage costs (FY21)

Xerox Altalink C8135T - $226.29
2,312 monochrome copies/prints included
925 color copies/prints included
No overage costs (FY21)  FY24 coming soon 


Xerox Altalink C8145T  - $251.76
4,158 monochrome copies/prints included
2,128 color copies/prints included
No overage costs (FY21)  FY24 coming soon 


Xerox Altalink C8170T  -$312.67
6,084 monochrome copies/prints included
3,526 color copies/prints included
No overage costs (FY21)  FY24 coming soon 


A4 Standardized managed printers — standardized catalog below represents the all-valued services.

  • Base Model
  • 1 500 Sheet Feeder (Extra Tray)
  • Stand w/ Casters and Storage 

Xerox Versalink C505X - $177.90
1,500 monochrome copies/prints
500 color copies/prints

Xerox Versalink B405DN - $130.45
1,500 monochrome copies/prints
 

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Customer Account Management Team
Denver: 303-866-4100  |  Email DPA_IDSCustomerService
Pueblo:  719-948-0053  |  Email DPA_IDSCustomerService

IDS Hours of Operation
Northern Region/Denver - 7:00 a.m. - 5:00 p.m. | Mon. - Fri.
Southern Region/Pueblo - 8:00 a.m. - 5:00 p.m. | Mon. - Fri.

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